# Proofreading Signoff

Complete and record the final text, display, punctuation, formatting, link, metadata, and asset checks on the exact version scheduled for publication.

## Usage note

Proofread the exact final version in its intended publishing environment. Signoff is invalid if text, metadata, links, assets, or layout change afterward without a focused recheck.

## How to use this template

1. Freeze and identify the final candidate after substantive editorial and factual review.
2. Proofread the text in separate passes for meaning-sensitive details and surface consistency.
3. Test links, assets, metadata, controls, and layout in the intended environment and viewports.
4. Log every correction and verify it on the same release candidate.
5. Record conditional signoff, publish, and complete a focused live-page check.

## Blank template

### Release candidate

- **Asset title and URL/path:** [Enter]
- **Release candidate version:** [Enter stable version or commit]
- **Proof environment:** [Preview URL, device, and browser]
- **Structural review complete:** [Yes / No / Not required]
- **Fact and subject review complete:** [Yes / No / Not required]
- **Copyedit complete:** [Yes / No]
- **Content freeze owner and time:** [Name, date, time zone]

### Text and consistency pass

- [ ] Names, product terms, dates, figures, units, and quotations match approved sources.
- [ ] No words, sentences, list items, or sections are accidentally duplicated or missing.
- [ ] Spelling, grammar, punctuation, capitalization, and hyphenation follow the style guide.
- [ ] Headings, labels, buttons, list items, and table entries are parallel and consistent.
- [ ] Cross-references, section numbers, footnotes, and visible dates are correct.
- [ ] Placeholder text, internal comments, and unfinished markers are absent.

### Rendered page and asset pass

- [ ] Page title, description, H1, canonical, and social preview refer to the correct asset.
- [ ] Internal, external, email, anchor, and download links open the intended destination.
- [ ] Images, video, charts, captions, credits, and alternative text are present and paired correctly.
- [ ] Tables, code, quotations, and callouts remain readable on narrow and wide displays.
- [ ] Keyboard-operable controls have clear labels, focus, states, and error feedback.
- [ ] Structured data and visible content do not contradict one another.
- [ ] The not-found, sign-in, or error state was checked where it matters.

### Correction log

Duplicate for every defect.

- **Issue ID and location:** [Enter]
- **Observed problem:** [Describe exactly]
- **Severity:** [Blocking / Important / Minor]
- **Correction:** [Write the approved change]
- **Applied by and version:** [Name and version]
- **Verified by:** [Name, date, environment]
- **Status:** [Open / Fixed / Accepted exception]

### Signoff and live check

- **Open blocking issues:** [List or None]
- **Accepted exceptions and owner:** [List or None]
- **Proofreader decision:** [Approve / Return / Approve with named exception]
- **Proofreader and timestamp:** [Name, date, time zone]
- **Publisher and release version:** [Name and version]
- **Live URL:** [Enter after release]
- **Live checks repeated:** [Links / Assets / Metadata / Main action]
- **Post-publication issue owner:** [Name/team]